Modern Work: More efficiency with an overall technical solution

Even after more than three years of intensive digital work, most companies still regularly struggle with technical problems - and lose an average of seven valuable minutes per online meeting or presentation as a result! 

You are probably familiar with it: You take part in a virtual meeting with four people and don't know how to position the laptop so that everyone can be seen. Maybe you even have a room camera that solves this problem, but then sound or lighting conditions are affected by various aspects in the room. If you try to order the necessary technical elements individually and set them up yourself, you end up with a tangle of cables that makes you sheerly despair. In addition to furnishing the individual workplace, the Modern Work concept also deals with furnishing technically professionally equipped rooms in which work can be done efficiently and smoothly. We explain to you why a total solution is worth considering at the minimum - and that it is not as cost-intensive as you might imagine.

New requirements due to advancing digitalisation

With the pandemic, a lot has changed in terms of work. We have jumped onto the entirely digital or at least hybrid track. For a long time, we were in the home office, and some of us still are. Even after the pandemic is over, certain aspects of this digital way of working will remain and companies now see themselves forced to act. Currently, the term "Modern Work" is on everyone's lips. This concept envisages that a company creates contemporary working conditions for its employees so that they feel completely at ease and can work efficiently. In the course of digitalisation in general and now in the last two years in particular, employees' expectations of their company have changed, especially with regard to the place of work: even though it would theoretically be possible to return to the office full-time, many employees would still like to do some of their work in a home office - which is perfectly possible thanks to virtual working. This saves both employees and employers valuable time and thus resources. There is no longer any need to travel to work or to customer appointments by car - and thus no longer any need for a company car.

New technical challenges

So virtual working certainly brings advantages, but at the same time it also brings challenges for a company. In an open-plan office, the increasingly frequent calls are a considerable disruptive factor for the other people present. Retreat possibilities in small rooms, so-called huddle rooms or separate call meeting rooms become necessary. For large meetings, conference rooms are sometimes needed that should be as easy to use as one's own laptop. Employees usually cannot estimate that communication with other people, which takes place at a separate workplace or in a conference room, places largely different demands on camera, microphone and loudspeakers. The technical aspect therefore plays a central role. As a company, you don't want to have to spend valuable time setting up rooms over and over again or fixing technical problems. On the contrary: everything should work as imagined at the time.

The first steps towards modern technology

A company that wants to adapt its technology according to the Modern Work concept should consider several points. In a first step, it is important to define what Modern Work actually means for one's own company. It is imperative to involve the employees - at all hierarchical levels - in this process. In this way, needs are met and can be addressed appropriately. How often is presence in the office still meaningful, desired or mandatory for employees and what demands do they have on the working environment? How often are separate rooms needed for meetings and in what size? At the same time, it is important to carry out a detailed assessment of the current situation, whereby the input of the employees is again very valuable. What technical requirements already exist? What is absolutely necessary for the future and will it bring advantages to the company? What is feasible and what makes sense? What is not working at the moment and needs to be changed?

The search for the optimal solution

Once the needs have been assessed and the status quo has been scrutinised, the next step is to find a suitable solution. It is important that the solution is holistic and does not contain any system discontinuities. It should create the following optimal conditions for a meeting in each room concerned: The picture, the light and the acoustics are right the first time and you only need to dial in at the touch of a button. The picture and sound quality are consistently high, there are neither interruptions nor echo. In addition, one is also protected against cyber-attacks. Finding such a complete package is not always easy, which makes it the right time to bring a professional on board. Often, technical aspects are underestimated and one is tempted to order and set up the various elements individually, which, however, can result in a considerable loss of time. Finding a partner who installs a uniform solution saves time and nerves - and ultimately resources! By setting up a room so that a meeting can be started at any time at the touch of a button, smoother and more efficient work is ensured. Seven minutes are saved per meeting and per person attending - quite a lot of time over the course of a year that can be filled with important things! In addition, many solutions today are software-based and thus, contrary to the prejudice that technology is incredibly expensive, quite cost-efficient: with an amount of 1,000 to 5,000 per room, an enormous improvement in quality is already achieved.

With Kilchenmann to a suitable solution

So you see: digitalisation and not least the pandemic have brought with them technical requirements that a company should deal with as part of a Modern Work concept. Do you also want a technology solution that works smoothly and enables your employees to work efficiently? We would be happy to look at the various options that are available for your company. Contact us today, we look forward to working with you!

You might also find this interesting: Blog post "Modern Work: Interview with Gale Bronson, Specialist at Mobiliar".