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Hybrid general meetings - a mixture of traditional face-to-face events and virtual meetings - have established themselves as the preferred solution. They offer flexibility, increase participation and create an innovative, inclusive platform that is attractive to both board members and shareholders. But what makes hybrid general meetings so special, and why should companies consider them? In this article, we take a comprehensive look at the benefits, challenges and future of this modern form of meeting.
What is a hybrid general meeting?
A hybrid general meeting combines elements of a physical event with the advantages of virtual participation. Traditional general meetings require the physical presence of participants, which often leads to limited participation. In a hybrid AGM, participants can be present both on-site and online, giving companies greater reach and flexibility. This type of meeting allows shareholders and members to participate and vote regardless of their geographic location, without having to be physically present.
The importance of hybrid general meetings in the modern business world
Recent years have increased the need for flexible and technologically advanced meeting formats. While virtual general meetings have become indispensable during this time, there are also clear benefits that face-to-face events offer - especially in terms of personal interactions and networking. Hybrid general meetings offer the best of both worlds: the efficiency and reach of virtual meetings and the valuable, personal connections of physical meetings. They enable companies to reach a wider audience, increase participation and maximize efficiency.
The advantages of hybrid general meetings
- Increased participation and inclusion: The ability to participate both online and offline enables more people to attend general meetings. Shareholders who are geographically distant can simply log in and participate. This not only promotes inclusion, but also helps to increase transparency and trust in the company.
- Cost savings: Hybrid meetings can significantly reduce costs, as less money has to be spent on the logistics of large events. Companies save on room rental, catering and travel costs. At the same time, the cost of implementing a secure digital platform is reduced as it can be used over a longer period of time.
- Environmentally friendly: less travel means less CO2 emissions. Companies that rely on hybrid events make an important contribution to sustainability and to reducing their ecological footprint. This is in line with the growing trend towards environmentally conscious business practices demanded by both stakeholders and the general public.
- Flexibility and accessibility: The hybrid nature of these meetings allows participants to choose the most convenient way for them to attend. Whether they attend at their desk in the office, from home or onsite in a conference room is up to them. This flexibility leads to greater participant satisfaction and engagement.
- Real-time interaction and voting: Hybrid general meetings offer digital tools that make it possible to interact and vote in real time. The use of voting systems and video conferencing solutions ensures that all voices are heard and that the voting process is transparent and secure. These interactive elements increase engagement and enable immediate feedback.
The role of technology in hybrid general meetings
The successful implementation of hybrid general meetings depends heavily on the technology used.
Kilchenmann AG is a leading provider of innovative communication technologies and also offers comprehensive solutions for hybrid general meetings:
- High-quality audio and video solutions: For clear and professional communication.
- Voting systems: To offer shareholders a simple and transparent way to cast their votes.
- Video conferencing and collaboration solutions: For real-time interaction and exchange between participants.
- Digital signage and LED video walls: for a visually appealing presentation and communication of important information.
- Service & Operations/Venue Services: Support with the organization and implementation of your event, both on site and digitally.
The future of hybrid general meetings
The future of hybrid general meetings is promising. With the further development of communication technologies and the increasing need for flexible solutions, more and more companies are expected to use this form of meeting. Especially in a globalized world where shareholders are spread across the globe, hybrid general meetings offer an ideal platform to work efficiently and inclusively.
Are you ready to take your next general meeting to the next level?
Kilchenmann AG is at your side as a reliable technology provider - whether live on site, hybrid or virtual. With our expertise and state-of-the-art technology, we ensure that your event runs smoothly and successfully. Contact us today and let us realize your vision together!
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